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General


Referees are JSTAT registered users.

If you have never registered to the Journal a JSTAT editor may want to register you for either of two reasons:

  • in order to ask you to review a submission. In this case you will receive a system notification informing you that you have been registered to JSTAT and one telling you about the new submission (that you will find on the link "my Referee pages" on the JSTAT home page).
  • in order to add you to his potential referees address book. In this case you will only receive one system notification informing you that you have been registered to JSTAT and the link "my Referee pages" will not display any submission.

In both cases we urge you to sign in to JSTAT and personalise your authentication data (username and password), from the link "modify my personal data".

You can sign in to JSTAT either by using your JSTAT username and password or via your ORCID account, both if you already have it and if you wish to make it now. If you sign in via your ORCID account, you will be requested to enter your JSTAT userrname and password only once in order to safely connect your ORCID and JSTAT accounts.

If you cannot remember your JSTAT username and password, please do not register again, just click on "Forgot your username?"/"Forgot your password?" on the JSTAT home page.

After signing in you can also update your profile, change username and password and connect your JSTAT account to your ORCID account by clicking on "modify my personal data".

Communication tools are available on each page to communicate with the Journal Editorial Office. Please always use these tools instead of normal e-mail. These messages will be saved in the database and associated to the document they refer to, which is crucial for the efficiency of the editorial procedure.

For every submitted preprint the editor in charge of the editorial procedure can turn to one or more referees for an opinion. Referees and Editors are expected to follow the guidelines below:

Submission Editor Referee

Preprints are sent to the editor in charge immediately upon submission.

Editors should send the new preprints to one or more referee within 5 days.

If this should not occur the editor will receive reminders from the Editorial Office.

If the editor does not react within 10 days of the article's submission the Scientific Director will take action.

Referees should accept/decline the assignment within 3 days of the editor's request.

If this should not occur they will be automatically reminded.

If referees do not act the editor is requested to step in either sending them a reminder or selecting another referee.

 

If the referees do not react despite the automatic reminders, the editor is notified and should take action as quickly as possible.

Referees should review Papers in 4 weeks at most (from the date of the editor's review request).

On the basis of the referee report(s), the editor writes the final report and makes the decision on whether the submission is acceptable for publication. In reviewing preprints referees should tend to the standards of the JSTAT editorial policy.

As soon as a referee is selected by the editor, the JSTAT software automatically sends a notification via e-mail to the referee.


The referee web page


The pending preprints in the referee pages are divided according to their status:

  • New submissions - newly submitted preprints that an editor has asked you to review.
  • Revised preprints - submissions that have been reviewed, for which the editor requested a revision. The editor-in-charge would like to know your opinion on the resubmitted version.
  • Preprints revised with a minor revision - preprints that have been reviewed, for which the editor requested a minor revision. The editor-in-charge would like to know your opinion on the resubmitted version.
  • Appeals against rejection - preprints rejected by the editor, for which the author has sent an appeal. The editor decided to reconsider the preprint which is now assigned to you for a review.
  • Preprints to be checked and reviewed again - preprints previously accepted for publication for which the author has requested changes in the proofreading stage that require the editor's approval. The editor has requested that the authors resubmit a revised version, which is now assigned to you for a review. The previous version of the preprint is available for comparison under the link "all versions".

When a preprint is assigned to you as a referee, you are kindly requested to accept or decline the assignment by using the appropriate buttons at the bottom of your referee pages for the preprint in question (i.e. JSTAT_001P_0104). This is to make sure you have read the editor's review request and to inform her/him whether you will be able to review the submission in the requested time frame.

The report must be prepared in a separate file (TeX/LaTeX, MS Word), according to the guidelines in how to write the report, saved in your computer and its content should be pasted into the appropriate form (clicking the "send report" tool on your pages) and finally uploded (button "send report" again). Please remember not to sign the report. A standard, editable message addressed to the editor is also available on your referee pages after clicking the "send report" button.

Furthermore, in the top part of the page there are two navigation bars. The top one provides access to the tool for modifying your personal data and to these help pages.

The bottom one leads to all archived contributions, under the tag "my reviews".

  • My reviews - these are all the articles which you have been asked to review. You can access all the versions of the preprint up to the one that you have been referee for. As far as published articles are concerned, you cannot see the final version, which is accessible on the public site to authorized users.

For each version you are enabled to see all the reports written by you and any other associated document that the editor-in-charge has enabled you to access (referee reports by other referees, cover letters, editor reports...).


How to write the report


To be considered for publication in JSTAT, contributions must contain significant new material, must be of high quality and scientific interest, must be written in good, scientific English, and must be on subject matter covered by the Journal (please see the topics).

Please bear in mind that one of the aims of JSTAT is to vet the large number of preprints and select those that truly satisfy the above requirements.

The report should indicate quite clearly whether - in your opinion - the contribution:

  • Can be published as it stands
  • Can be published with minor changes (minor revision)
  • Can be published with extensive changes (revision)
  • Cannot be published.

On the grounds of the referee report the editor will take the final decision and write the report to be sent to the authors. In case of revision, referees may be asked to review the revised version. The procedure is the same as in the first round of reviewing. Further rounds of revision can be asked by the editor before his/her final decision. If you wish to be informed about the fate of the article you have reviewed, please contact the editor-in-charge.

If you are requested to review a preprint that has already been reviewed (for instance a revised version) it is useful to look at the link "all versions" (in the gray navigation bar towards the top of the page) to evaluate the previous history of the preprint. You will be able to see all previous versions of the preprint. For these versions, the editor-in-charge can decide which of the referee reports, cover letters and editor reports you should have access to.

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